Why mail by electronic must never let down its guard.
Ensuring emails are secure is a concern to anyone dealing with confidential information – which of course, includes both the law and finance sectors. However, today, more than ever, it is important, rather critical, to be aware of the angers of using the usual email systems and ways email communications can be secured with the use of an encrypted system. We dwell on how this system works, the financing of it and, indeed, its benefits.
Email is an essential communication and collaboration tool for both employees and consumers. According to the Radicati Group, there are currently more than 3.7 billion people using email on a worldwide basis, which it estimates will grow to more than 4.1 billion by the end of 2021. Part of this growth is anticipated to come from the migration of premise-based mailboxes to those based in the cloud.
Importance of email
The development of email was a revolution in communications, enabling people to communicate even when they are not on the same time schedule in a cost effective and efficient manner. As a result, email has become the single most used application for the typical corporate user and is the primary method for sending information in and out of an organisation.
It enables users to collaborate so that they can work on documents, presentations and spreadsheets, and can interact with other technology systems such as customer relationship management, supply chain and transaction processing applications, enabling users to send others notifications and keep track of interactions on these applications.
Emails, especially those sent within and to and from organisations, contain a great deal of information. According to the Enterprise Strategy Group, up to three-quarters of corporate intellectual property is contained in emails and their attachments, as well as other sensitive information such as customer data, product and marketing plans, and corporate financial data. Because of factors such as these, emails are seen as essential business records, making security vital so that information cannot be leaked out of an organisation. Applying high levels of security is a must for both when emails are in transit or in storage.
Need for regulatory compliance
Because of the importance of the information that emails often contain, it is vital that they are handled in a secure manner so that the information is secured in order that compliance with regulations, such as those pertaining to data protection, is managed effectively. Such regulations include those mandated by governments and mandates applied to particular industries or scenarios. Many require that high standards of security be applied to sensitive data, much of which is contained in email correspondence.
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