Virtual Data Protection Officer (DPO)
Our Virtual DPO service acts as your in-house Data Protection Officer (DPO) taking the lead on privacy matters and being the contact for management and staff on privacy concerns.
Often privacy controls are spread throughout an organisation with staff having different levels of control, the Data Protection Officer is ultimately accountable for the organisation’s privacy arrangements, including your privacy framework and compliance with privacy-related obligations.
Our Virtual DPO will work closely with all areas of the operation and management, compliance and legal teams to identify legal and regulatory obligations.
The scope of our service is wide reaching but the key areas to are:
• Recommend corrective action and track progress toward compliance.
• Working with Managers to ensure appropriate controls are implemented across the business to meet regulatory compliance obligations.
• Assisting in answering Data Protection or Data Privacy questions as they arise.
• Making recommendations for achieving business objectives while maintaining compliance.
• Working with the IT to ensure that systems operate in a privacy-compliant way, and that data security is ensured.
• Providing Data Privacy Awareness training and support in building a corporate privacy culture.
Data Protection Service
1. Drafting and maintenance of the Register of Processing Activities (Article 30 of the GDPR)
2. Annual Report on Compliance progress against current and future data legislation
3. Provision of a Hot Line to answer your questions about your obligations regarding personal data
4. Assistance in responding to your customers in case of complaints about the use of their data and Breach notification management
5. Contact with the Information Commissionaires Office in the event of an incident concerning the management of personal data
6. Subscription to Alerts on your obligations regarding personal data
7. Data privacy compliance spot checks/internal audit
8. Corporate data privacy and cyber security training and awareness
9. Advising on Data Protection Impact Assessments, specifically:
• What methodology to follow when carrying out a DPIA
• Whether to carry out the DPIA in-house or whether to outsource it
• What safeguards (including technical and organisational measures) to apply to mitigate any risks to the rights and interests of the data subjects
• Whether or not the data protection impact assessment has been correctly carried out and whether its conclusions (whether or not to go ahead with the processing and what safeguards to apply) are in compliance with the GDPR